Project Expense Prices
You can define different criteria and/or alternate sales prices for project expenses in the Project Expense Prices page. For example, the sales prices for hotel expenses can be different per project and each entry can have different start dates.
Create new Project Expense Prices
Navigate to the Role Center > Setup > Items & Expenses Setup > Expense Prices.
Select New from the ribbon.
Start Date: Specifies a start date that this Expense Price will be effective.
Project No.: Specifies a unique identifier for the project. To select all projects, leave this field blank.
Task Code: Specifies an identifier for work that is done for a project. To select all task codes, leave this field blank.
Expense Code: Specifies the expense code for which you are entering a price.
Tip
You can aggregate multiple types of project expenses into one G/L account. Travel related expenses like train, plane, or car expenses, for example, could all be posted under one Expense Type called “Travel”. For more information about Expense Types see: Project Expense Types
Unit of Measure: Specifies the how the expense is measured, i.e., day, pieces, miles. Unit of Measure to apply to this price.
Currency Code: Specifies a non-local currency for this price.
Profit Calculation: Specifies how the price should be computed. There are 4 ways to define the sales price:
Price = Cost: Specifies that no amount is added to the cost for a profit. The price is the same as the value entered in the Unit Cost column.
Percentage: Specifies that an amount is calculated, as defined by the Percentage column, and added to the cost.
Amount: Specifies that a fixed amount is added to the cost. The amount is defined in the Profit Amount column.
Fixed Price: Specifies that the expense has the defined sales price shown in the Price column.
Unit Cost: Specifies the unit cost for this Expense line. This field is only populated if the cost for an expense is changing as of the Start Date.
Percentage: Specifies the percentage applied to the cost to calculate an amount that is added to the unit cost to establish the price, when Profit Calculation is set to Percentage.
Profit Amount:Specifies the amount to add to the cost to obtain the price, when Profit Calculation is Amount.
Price: Specifies the amount to be charged for this expense if Profit Calculation is set to Fixed Price.
Chargeable: Specifies the option for how Chargeable is determined for this Expense: Yes, No, or from the Project Task.
Note
From Task means that the chargeability is determined by the task chargeability from the project plan. The setting here overrules any chargeability set up on the project plan.