Project Expenses

Use Project Expenses to set up Expense Categories used during Expense Sheet creation. Project Expenses lets you establish the default Posting Type, the Cost Type, the Tax Group Code, the default Cost and Profit Calculation Method for the Expense Category. To create a new Project Expense Code:

  1. Navigate to the Role Center > Setup > Items & Expenses Setup > Expenses.

  2. The Project Expenses List opens.

General FastTab

Field Name Description
Code Specifies a unique Code for the new expense.
Description  Specifies information for the expense.
Type  Specifies if the Code will be used for posting or totaling. It is only possible to post on the type Posting, whereas Total can be used as a heading or summation. Options:
  • Posting: Specifies the Code is associated with a Posting Account.
  • Begin-Total: Specifies a starting balance for transactions not recorded in Progressus. This is a standard selection and not generally used with Expense Codes.
  • End-Total: Specifies the sum of designated Posting Accounts. This is a standard selection and not generally used with Expense Codes.
Blocked Specifies, if selected/true, the Expense Code is not allowed to be used.
Base Unit of Measure Specifies the base unit of measure for the expense. To access the Expense Unit of Measure list, click the down arrow on the Base Unit of Measure and choose Select from full list, then select New and use the drop-down arrow in the Code field.
Cost Type Specifies the category for entries associated with the Code. Each Cost Type has a Revenue or Expense indicator: Asset, Expense, Liability, or Other, for Posting.
Mileage  Specifies if this expense is associated with mileage.
Mileage Margin Allowed  Specifies the amount allowed per mile.

Invoicing FastTab

Field Name Description
Standard Cost Specifies the standard cost of the expense.
Profit Calculation  Specifies how profit calculation should be performed. Options:
  • Price = Cost: The price of the Item is equal to the cost of the Item.
  • Percentage: Profit is the cost plus a percentage.
  • Amount: Profit is cost plus an amount.
  • Fixed price: There is a fixed price. Profit is the difference between the Cost and the Price.
Profit % Enter a percentage. Only used with Percentage for Profit Calculation.
Profit Amount Enter an amount. Only used with Amount for Profit Calculation.
Fixed Price Enter a price for the expense. Only used with Fixed Price for Profit Calculation.
Cost Amount Includes Tax Select this option to indicate the cost includes tax.
Only Payroll Expense If this option is selected it limits the use of this Project Expense Type. It cannot be used in a Project Journal or Purchase Invoice. The expense will only be available for use in the Timesheets.
Gen. Prod Posting Group Select the Posting Group to determine the G/L accounts that will be used when posting entries with this Code.
Tax Group Code Select the Tax Group Code.
Tax group code Emp. Exp  Specifies Tax Group Code for Employee expense used to calculate and post the Sales Tax paid.
Total Cost (LCY)  Displays the Total Usage Cost posted to the Project Detail Ledgers, in local currency. Click the number displayed in blue font to see details.
Total Price ((LCY) Displays the total usage price posted to project detail ledgers, in local currency. Click the number displayed in blue font to see details.
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