Resource Journal
Use the Resource Journal page to create and edit resource transaction batches of either Usage, Sale, or Purchase Entry Type.
To Create a New Resource Journal Template
Navigate to the Role Center > Journals > Resource Journal.
Select a Template from the list, then select New.
| Field Name | Description |
|---|---|
| Name |
Specifies the name of this new Resource Journal. |
| Description | Specifies information about the Resource Journal. |
| No. Series | Specifies the Number Series from which entry or record numbers are assigned to new entries or records. For more information on creating Number Series, see: Create Number Series. |
| Posting No. Series | Specifies the Number Series Code used to assign Document Numbers to Ledger Entries that are posted from this journal batch. |
| Reason Code | Specifies the Reason Code, a supplementary Source Code that enables the entry to be traced. |
Tip
A Resource Journal Template can be created by navigating to the Role Center > Setup > Template Setup > Resource Journal Template. For more information on this, see: Create Resource Journal Templates
To Create a New Resource Journal Batch
Navigate to the Role Center > Journals > Resource Journal.
Select a Template from the list, then select Edit Journal and complete the fields in the journal:
| Field Name | Description |
|---|---|
| Recurring Method |
Specifies what happens to the quantity on the journal line after posting. Options: |
| - Fixed | |
| - Variable | |
| Recurring Frequency | Specifies a recurring frequency if it has been indicated in the Recurring Method field of the Resource Journal Template that the journal is recurring. |
| Posting Date | Specifies the date when you want to post the Resource Journal Batch. |
| Entry Type | Specifies whether the transaction line is Usage, Sale, or Purchase. |
| Document No. | Specifies a unique Number for the journal line that is specific to the entered document. |
| Resource No. | Specifies the Number of the Resource for which to post an entry. Select a Resource from the dropdown list. |
| Description | Specifies the Description or name of the Resource selected in the Resource No. field. |
| Work Type Code | Specifies to which Work Type the Resource applies. Prices are updated based on this entry. Select a Work Type from the drop-down list. |
| Quantity | Specifies the number of units of the Item or Resource specified on the line. |
| Unit of Measure Code | Specifies how each unit of the Item or Resource is measured, such as in pieces or hours. By default, the value in the Base Unit of Measure field on the Item Card or Resource Card is inserted. |
| Direct Unit Cost | Specifies the cost of one unit of the selected Item or Resource. Direct Unit Cost can be defined as the value of a product including expenses (i.e., labor, materials) directly related to the product. |
| Unit Cost | Specifies the cost of one unit of the Item or Resource on the line. Unit Cost can be defined as the value of the product including direct and indirect expenses. |
| Total Cost | Specifies the sum of the Cost Amount, Unit Cost times Quantity, for Actual Usage. |
| Unit Price | Specifies the Price of one unit of the Item or Resource. The price can be entered manually or it can be entered according to the Price/Profit Calculation field on the related card. |
| Total Price | Specifies the Total Price on the journal line. |
| Expiration Date | Specifies the last date when a recurring journal can be posted. |