Expense Payment Types
Use Expense Payments Types to establish defaults to use when expense sheets are created. Expense Types determine the journal the payment is made from and the expense type function. For example, if it is a company paid expense, or resource paid, and which posting accounts are used. Expense Payments Types codes are user definable. Examples of expense payment type codes include:
|Expense Payment Type||Expense Payment Description||Expense Payment Function||Expense Posting|
|COPAIDAP||Company Paid AP||Company Paid||AP|
|COPAIDGL||Company Paid GL||Company Paid||GL|
|EMPLPDAP||Employee Paid AP||Resource Paid||AP|
|EMPLPDJE01||Empl PaidJrnl||Resource Paid||Employee Journal|
|EMPLPDGL||Employee Paid GL||Resource Paid||GL|
|EMPLPDPJ01||Employee Paid Purch Jrnl||Resource Paid||Purchase Journal|
|EMPLPRGL||Employee Payroll GL||Payroll||GL|
|EMPLRPGL||Employee Repay GL||Repayment||GL|
To create a new Expense Payment Type:
Navigate to the Role Center > Setup > Items and Expense Setup > Expense Payment Types
Select New from the ribbon. Complete the following fields:
Expense Payment Type: Create a unique code for the new payment type
Expense Payment Description: Specify a description for this expense payment type.
Expense Payment Function: Select the function for this expense payment type. Payment Function lists the various methods by which an expense might be paid. For example, the Payment Function can define whether the expense was paid for by company funds or by the resource, is a repayment or an advance to the employee. Options include:
- Resource Paid - payment made to a resource
- Advance - a payment made to a resource as an advance against their expenses
- Company Paid - payment is made by the company directly to the vendor
- Payroll - a payment is made to the employee for Payroll
- Repayment - payment is made to a resource for expenses they paid on behalf of the company
Expense Posting: Select the posting method for this payment type. Options include:
- Employee Journal
- Purchase Journal
Gen. Journal Template: Select the journal template you wish to use for entries of this type
Gen.Journal Batch: Select the name of the journal batch to use for entries of this type.
VAT Tax fields (Canadian localizations only)
There are a couple of places to enable VAT tax fields when using a Canadian localization.
- In the General Ledger Setup > General tab, locate the VAT in Use field. Enabling this field specifies if you are posting US sales tax (disabled) or CA VAT tax (enabled) and do not want to have to set up posting groups on G/L accounts.
Once the VAT in Use field is enabled, in a tenant with Canadian localization, you will be able to see VAT fields in the Expense Sheet Entry lines where you would normally see Tax Code fields.
For example, in a tenant where the localization is a US Company and the VAT in Useis enabled, there will be no change - the tax fields in the Expense Sheet line will show as Tax Bus Posting Group, Tax Prod Posting Group. However, in a Canadian localization company, the fields will display as VAT Bus Posting Group and VAT Prod Posting Group.
Regardless of whether VAT in Use is enabled or not in a company with US or Canada localization, the Tax group code Emp. Exp field name will not change.