Use the Budget Journal page to create budget transactions for your projects.
How to create a new budget journal batch
Navigate to the Role Center > Journals > Budget Journal.
Select a Budget Journal Template from the list, then select Edit Journal and complete the fields to create a budget journal batch that will update your project for budget transactions.
For more information on Budget Journal Templates, see: Create Project Budget Journal Templates
Date: Specifies the date you want to assign to each journal line.
Project No.: Specifies the number of the project used for the budget entry.
Project Description: Specifies the value of the Project Description field. Defaults from the project card description of the project number entered in the Project No. field.
Task Code.: Specifies the number of the related project task used for the budget entry.
Task Description: Specifies the value of the Task Description field. Defaults from the Task Card description of the task number entered in the Task Code. field.
Budget Version: Specifies the budget version to use for the budget transaction line. Select a budget version from the look-up on the field.
Type: Specifies the type value for the entry. Options include:
- Resource Group
- Resource SubGroup
No. Select the number related to the Type field. For example, if the value Resource was selected in the Type field, enter the resource number in the No. field.
Description: The description defaults in from the Type and No. values selected in the previous steps.
Work Type Code: Specifies which work type to use for the selected Type.
Main Profil Code: This field is not currently used.
Resource Group No.: Specifies the resource group to use for the budget transaction line.
Unit of Measure Code: Specifies how each unit of the item or resource is measured, such as in pieces or hours. By default, the value in the Base Unit of Measure field on the item or resource card is inserted.
Quantity: Specifies the number of units of the budget journal's No. field that applies.
Currency Code: Specifies the project's currency code that listed in the currency code field in the project card.
Direct Unit Cost:
Quantity: Specifies the number of units of the project journal's No. field, which is the Type number, that applies. If you later change the value in the No. field, the quantity does not change on the journal line.
Total Cost: Specifies the total cost for the journal line. The total cost is calculated based on the project currency, which comes from the Currency Code field on the project card.
Unit Cost (LCY): Specifies the cost, in LCY, of one unit of the Type (i.e. resource, item) specified on the line.
Total Cost (LCY): Specifies the total cost for this journal line. The amount is in the local currency.
Line Discount %: Specifies the line discount percentage.
-Unit Price: Specifies the price of one unit of the item or resource. You can enter a price manually or have it entered according to the Price/Profit Calculation field on the related card.
Total Price: Specifies the total price in the project currency on the journal line.
Unit Price (LCY): Specifies the price, in LCY, of one unit of the Type (i.e. resource, item) specified on the line.
Total Price (LCY): Specifies the total price for this journal line. The amount is in the local currency.
Chargeable: Specifies if the price of this entry will be chargeable to the customer.
Use Exp Budget Cost Recalc: Uncheck this box to force expenses to be recalculated using cost and pricing from the values set up for the project.
Global Dimension 1: Specifies the code for Shortcut Dimension 1, which is one of two global dimension codes that you set up in General Ledger Setup.
Global Dimension 2: Specifies the code for Shortcut Dimension 2, which is one of two global dimension codes that you set up in General Ledger Setup.
- Create Cost/Price: Specifies if the journal is to insert or update the cost and price list for this budget journal entry line.