Projects - Journal Batches Setup

Use the Journal Batches Setup to create the names and descriptions for project journal, budget journal and forecast journals. For example, under Project Journals, you might set up a project journal named PROJECT, and one named TIME&EXP. Then under each journal batch name, you can add additional batch types. In the example of TIME&EXP, you can add an Expenses Journal type, and a Timecard journal type.

Time/Expense Journal Batches Template

Use the Time/Expense Journal Batches page to create and edit time & expense journal batches. Time/Expense Journals are a time specific journal with only fields needed to enter time. You can also use Time/Expense journals to import time entries. There is also an option to post manual entries to the GL using Time/Expense Journals.

To create a new time & expense journal batch template:

  1. Navigate to the Role Center > Setup > Journal Batches Setup > Time/Expense Journal Batches.

  2. Select New from the ribbon.

  3. Name: Specifies the name of this Time/Expense Journal template. You can enter a maximum of 10 characters, both numbers and letters.

  4. Description: Specifies a description of this journal.

  5. No. Series: Specifies the number series from which entry or record numbers are assigned to new entries or records. To see the number series that have been set up in the No. Series table, choose the Lookup Value on the field.

  6. Posting No. Series: Specifies the code for the number series that will be used to assign document numbers to ledger entries that are posted from this journal batch. To see the number series that have been set up in the No. Series table, choose the Lookup Value on the field.

  7. Reason Code: Specifies the reason code - a supplementary source code that enables you to trace the entry.

Project Journal Batches Template

To create a new project journal batch template:

  1. Navigate to the Role Center > Setup > Journal Batches Setup > Project Journal Batches.

  2. Select PROJECT or TIME&EXP from the list.

  3. Select New from the ribbon.

  4. Name: Specifies the name of this project journal. You can enter a maximum of 10 characters, both numbers and letters.

  5. Description: Specifies a description of this journal.

  6. No. Series: Specifies the number series from which entry or record numbers are assigned to new entries or records. To see the number series that have been set up in the No. Series table, choose the Lookup Value on the field.

  7. Posting No. Series: Specifies the code for the number series that will be used to assign document numbers to ledger entries that are posted from this journal batch. To see the number series that have been set up in the No. Series table, choose the Lookup Value on the field.

  8. Reason Code: Specifies the reason code, a supplementary source code that enables you to trace the entry.

Budget Journal Batches Template

To create a new budget journal batch template:

Navigate to the Role Center > Setup > Journal Batches Setup > Budget Journal Batches.

  1. Select New from the ribbon.

  2. Journal Template Name: Click the Lookup Value to display the full list.

  3. Select New

  4. Name: Create a unique name for the new budget journal.

  5. Description: Create a description to describe the new budget journal.

  6. Select Edit Journal

  7. No. Series: Specifies the number series from which entry or record numbers are assigned to new entries or records. To see the number series that have been set up in the No. Series table, choose the Lookup Value on the field.

  8. Posting No. Series: Specifies the code for the number series that will be used to assign document numbers to ledger entries that are posted from this budget journal batch. To see the number series that have been set up in the No. Series table, choose the Lookup Value on the field.

  9. Source Code: Specifies the source code that specifies where the entry was created.

  10. Reason Code: Specifies the reason code, a supplementary source code that enables you to trace the entry.

  11. Forecast Journal Batches Template

To create a new budget journal batch template:

Navigate to the Role Center > Setup > Journal Batches Setup > Budget Journal Batches.

  1. Select New from the ribbon.

  2. Journal Template Name: Click the Lookup Value to display the full list.

  3. Select New

  4. Name: Create a unique name for the new budget journal.

  5. Description: Create a description to describe the new budget journal.

  6. No. Series: Specifies the number series from which entry or record numbers are assigned to new entries or records. To see the number series that have been set up in the No. Series table, choose the Lookup Value on the field.

  7. Page ID: Not currently used.

  8. Posting No. Series: Specifies the code for the number series that will be used to assign document numbers to ledger entries that are posted from this forecast journal batch. To see the number series that have been set up in the No. Series table, choose the Lookup Value on the field.

  9. Reason Code: Specifies the reason code, a supplementary source code that enables you to trace the entry.