Projects - Journal Batches Setup

Use the Journal Batches Setup to create the names and descriptions for Project Journals, Budget Journals and Forecast Journals. For example, under Project Journals, a Project Journal could be named PROJECT, and another named TIME&EXP. Then under each Journal Batch Name, additional batch types can be added. In the example of TIME&EXP, an Expenses Journal type, and a Timecard journal type could be added.

Time/Expense Journal Batches Template

Use the Time/Expense Journal Batches page to create and edit Time & Expense Journal Batches. Time/Expense Journals are a time specific journal with only fields needed to enter time. Time/Expense Journals can also be used to import Time Entries. There is also an option to post manual entries to the GL using Time/Expense Journals.

  1. To create a new Time & Expense Journal Batch Template, navigate to the Role Center > Setup > Journal Batches Setup > Time/Expense Journal Batches.

  2. Select New from the ribbon.

Field Name Description
Name Specifies the name of the Time/Expense Journal template. A maximum of 10 characters, both numbers and letters, may be entered.
Description Specifies a Description of this Journal.
No. Series Specifies the Number Series from which entry or record numbers are assigned to new entries or records. To see the Number Series that have been set up in the No. Series table, choose the Lookup Value on the field.
Posting No. Series Specifies the Code for the Number Series that will be used to assign Document Numbers to Ledger Entries that are posted from this Journal batch. To see the Number Series that have been set up in the No. Series table, choose the Lookup Value on the field.
Reason Code Specifies the Reason Code - a supplementary Source Code that enables you to trace the entry.

Project Journal Batches Template

To create a new Project Journal Batch Template:

  1. Navigate to the Role Center > Setup > Journal Batches Setup > Project Journal Batches.

  2. Select PROJECT or TIME&EXP from the list.

  3. Select New from the ribbon.

Field Name Description
Name Specifies the Name of this Project Journal. A maximum of 10 characters, both numbers and letters, may be entered.
Description Specifies a Description of this Journal.
No. Series Specifies the number series from which entry or record numbers are assigned to new entries or records. To see the Number Series that have been set up in the No. Series table, choose the Lookup Value on the field.
Posting No. Series Specifies the code for the Number Series that will be used to assign Document Numbers to Ledger Entries that are posted from this journal batch. To see the Number Series that have been set up in the No. Series table, choose the Lookup Value on the field.
Reason Code Specifies the Reason Code - a supplementary Source Code that enables you to trace the entry.

Budget Journal Batches Template

To create a new Budget Journal Batch Template:

Navigate to the Role Center > Setup > Journal Batches Setup > Budget Journal Batches.

  1. Select New from the ribbon.

  2. Journal Template Name: Click the Lookup Value to display the full list.

  3. Select New

    Field Name Description
    Name Specifies a unique name for the new Budget Journal.
    Description Create a Description to describe the new Budget Journal.

  4. Select Edit Journal

Field Name Description
No. Series Specifies the Number Series from which entry or record numbers are assigned to new entries or records. To see the Number Series that have been set up in the No. Series table, choose the Lookup Value on the field.
Posting No. Series Specifies the code for the Number Series that will be used to assign Document Numbers to Ledger Entries that are posted from this journal batch. To see the Number Series that have been set up in the No. Series table, choose the Lookup Value on the field.
Reason Code Specifies the Reason Code - a supplementary Source Code that enables you to trace the entry.

Forecast Journal Batches Template

To create a new Forecast Journal Batch Template:

Navigate to the Role Center > Setup > Journal Batches Setup > Forecast Journal Batches.

  1. Select New from the ribbon.

  2. Journal Template Name: Click the Lookup Value to display the full list.

  3. Select New

Field Name Description
Name Create a unique Name for the new Forecast Journal.
Description Create a Description to describe the new Forecast Journal.
No. Series Specifies the Number Series from which entry or record numbers are assigned to new entries or records. To see the Number Series that have been set up in the No. Series table, choose the Lookup Value on the field.
Page ID Not currently used.
Posting No. Series Specifies the code for the Number Series that will be used to assign Document Numbers to Ledger Entries that are posted from this journal batch. To see the Number Series that have been set up in the No. Series table, choose the Lookup Value on the field.
Reason Code Specifies the Reason Code - a supplementary Source Code that enables you to trace the entry.